Terms and Conditions for Events Held at Northcote Manor
1.1) In these terms "Us", "Our" and "We" refers to Sandshow Limited company number whose registered office is at Northcote Manor, Northcote Road, Langho, Blackburn BB6 8BE and "You", "Yours" and "Your" refers to the person ordering goods or services from Us. The following terms shall have the following definitions:
1.1.1) the Agreement means the agreement between You and Us to provide goods or services incorporating these terms
1.1.2) the Event means the event at which We are required to provide goods or services to You or Your invitees
1.1.3) Working Days means Monday to Friday inclusive except public holidays
1.1.4) Price means the price payable by You to Us for the goods and services provided at the Event
1.1.5) Deposits means payments by You prior to the Event
1.1.6) Venue means Northcote Manor, Northcote Road , Langho, Blackburn
1.2) Headings contained in the Agreement are for reference purposes only and shall not be incorporated into the Agreement and shall not be deemed to be any indication of the meaning of the clauses and sub-clauses to which they relate.
1.3) All agreements on the part of either of the parties, which comprise more than one person or entity, shall be joint and several and the neuter singular gender throughout this Agreement shall include all genders and the plural and the successors in title to the parties.
2.1) All sales and supplies of goods and services by Us will be in accordance with the conditions of sale set out in these terms (save where such conditions are varied by agreement in writing between Us and You) and each order for the supply of goods or services shall constitute a separate contract on these terms.
- Confirmation of Booking, Alteration
3.1) All bookings are provisional and We enter into no Agreement until both You and the We sign the form of Agreement.
3.2) The Agreement signed by You must be received by Us together with the required deposit payment within the period specified by Us or where there is a period of less than seven days to the date of the Event, within a maximum of 24 hours. If We do not receive the Agreement in time We reserve the right to release any provisional booking and re-book all facilities. The Agreement shall unless otherwise agreed by Us in writing include the minimum price payable by You to Us for the Event ("Minimum Price") based on the information regarding numbers of attendees You give to Us at the date of the Agreement.
3.3) Four Working Days prior to the Event (or on the date of the Agreement if closer to the date of the Event), You must specify in writing numbers of attendees ("Final Number").
3.4) We reserve the right to move the Event to an alternative part of the Venue. We make no guarantee or warranty that We can cater for attendees in excess of the Final Number.
- Price, Payment
4.1) Should We incur increases in Our costs of performing the Agreement due to unforeseen circumstances, We reserve the right to make necessary changes to the Price to reflect such increases in cost to Us.
4.2) The Price payable by You shall be based on the higher of the Minimum Price, the Price based on the Final Number and the Price based on the number of attendees at the Event calculated on the price per attendee in the Agreement or pro rate to the number of attendees forming the basis of the Minimum Price.
4.3) You shall make all payments as required by the Agreement prior to the Event taking place. The price charged by Us for the services at the event shall be the price in the Agreement or where no price in specified in the Agreement the price listed in Our published price list current at the date of the Agreement and shall be subject to variations provided for in the Agreement.
4.4) In the case of vegetarian meals or dietary requirements differing from those ordered for the main body of guests, such requirements must be notified to Us not less than four Working Days prior to the Event. In the absence of such notification We will charge for these additional meals at the full advertised rate in Our price list current at the date of the Agreement in addition to any sums due under the Agreement.
4.5) Subject to clause 8, should You make significant changes to the programme or the expected number of attendees after the date of the Agreement, We reserve the right to amend the rates and/or facilities offered or included in the Agreement.
5.1) You must pay the Deposits specified in the Agreement in default of which We may treat the Agreement as cancelled by You. Deposits are not refundable or transferable except where provided for in the Agreement and We shall set off Deposits paid by You against the final Price.
5.2) For Events other than in the Private Room You shall pay Deposits as follows:
5.2.1) £500 on the date of the Agreement
5.2.2) 25% of the Price twelve calendar months prior to the Event (or on the date of the Agreement if closer to the Event date) and
5.2.3) 65% of the Price one month prior to the Event (or on the date of the Agreement if closer to the Event date)
5.2.4) subject to clauses 6.5 and 6.6 below the remainder of the Price fourteen days after the Event
5.3) For Events held in the Private Room You shall pay Deposits as follows:
5.3.1) £500 on the date of the Agreement
5.3.2) 25% of the Price three months prior to the Event (or on the date of the Agreement if closer to the Event date)
5.3.3) 65% of the Price one month prior to the Event (or on the date of the Agreement if closer to the Event date)
5.3.4) subject to clauses 6.5 and 6.6 below the remainder of the Price fourteen days after the Event
- Final Price
6.1) The final Price shall include all additional goods and services required by You (including any costs payable to third party suppliers pursuant to clause 10.5 below) in the course of the Event.
6.2) It is Your responsibility to notify Us of Your authorised representative(s) for the Event and to ensure that all orders are signed for by the representative(s). Where You fail to notify Us of Your authorised representative(s), the figures recorded by Us shall be conclusive and You shall be bound to pay the price for goods and services added to the Agreement at the Event.
6.3) Only food and beverages (alcoholic and non alcoholic) purchased from Us may be consumed at the Venue during the Event. If food and beverages are brought onto the Venue by attendees at the Event this will be a breach by You of the Agreement.
6.4) Each Event shall finish at the time stated. If the Event continues beyond the time in the Agreement, We shall be entitled to add additional charges to the Price or at Our discretion to cease the provision of services at the finish time in the Agreement. This clause shall apply to all attendees at the Event, whether residents or non-residents.
6.5) We reserve the right to make additional charges for services including (but not limited to telephone charges and any necessary additional cleaning charges) provided during the Event but of which we become aware after You leave the Venue.
6.6) You must pay in full any outstanding balance of the Price within fourteen days of the Event unless otherwise agreed in writing by Us.
6.7) Where We agree to extend credit full payment of any outstanding balance of the Price must be made within 35 days of the Event. Any queries will not affect payment of the remainder of the account. No deduction or refund will be made for goods or services included in the Agreement and not used by You.
6.8) Invoice queries must be forwarded within 14 days of receiving the invoice after which the invoice shall be deemed accepted unless We agree otherwise in writing.
6.9) We reserve the right to charge interest calculated at 4% above the base rate of Barclays Bank plc calculated daily on any overdue payments from You up to the date of payment or judgement whichever is later.
- Termination, Suspension
7.1) In the event of any of the following occurring, We may, without prejudice, to any other right or remedy available, terminate the contract and/or suspend any current and/or future provision of goods or services under the Agreement without any liability to You:
7.1.1) You make any voluntary arrangement with Your creditors or become subject to an administration order or
7.1.2) You (being an individual or firm) become bankrupt or
7.1.3) You (being a company) go into liquidation or
7.1.4) an encumbrancer takes possession of, or a receiver is appointed of any of Your property or assets or
7.1.5) You cease or threaten to cease to carry on business or
7.1.6) We reasonably apprehend that any of the events mentioned above is about to occur in relation to You and notify You accordingly.
7.2) In the event of termination or suspension the Price for any goods or services that We have provided to You shall become immediately due to Us.
- Cancellation, Postponement
8.1) In the unfortunate circumstance that You have to cancel or postpone Your confirmed booking at any time prior to the Event, We will use Our reasonable endeavours to re-sell the facilities. In the event that You shall pay Us cancellation charges as follows at the point of cancellation:
Events held other than in the Private Room only
Percentage of Minimum Price Payable
Over 12 months prior to the Event
Between 12 months and 6 months of the Event
Between 6 months and 1 month of the Event
Between 1 month and 3 Working Days of the Event
Within 3 Working Days of the Event
Events in the Private Room only
Percentage of Minimum Price Payable
Over 6 months prior to the Event
Between 6 months and three months of the Event
Between 3 months and 1 month of the Event
Between 1 month and 3 Working Days of the Event
Within 3 Working Days of the Event
8.2) Any cancellation, postponement or partial cancellation must be confirmed in writing and shall not take effect until received by Us
8.3) Definitive cancellation charges due may only be confirmed to You after the intended date of the Event. We will rebate to You the cancellation charge o the extent of the value of alternative business taking place at the Venue instead of the cancelled Event up to a maximum of one half of the cancellation charge.
8.4) We reserve the right to cancel any Agreement forthwith or at Our discretion offer alternative facilities without any further responsibility on Our part in the event of:
8.4.1) Any occurrence beyond Our reasonable control which shall prevent Us from performing Our obligations in connection with the Event
8.4.2) If the booking might, in Our opinion prejudice Our reputation
8.4.3) If You are more than 30 days in arrears of payment to Us
8.4.4) If We are entitled to terminate or suspend the Agreement
8.5) If the Event is postponed by You We will endeavour to make alternative arrangements with You for the Event at the Venue on an alternative date ("Alternative Event") provided always that the Alternative Event shall be subject to availability of the Venue and shall take place within 6 months of the date of the Event.
8.6) Where an Alternative Event with a Minimum Price equal to or higher than the original Event is arranged and takes place without cancellation or postponement the cancellation charge for the original Event shall be 10% of the Minimum Price for that original Event.
8.7) Where no Alternative Event is arranged within 6 months of the date of the original Event, We reserve the right to treat the Event as cancelled.
8.8) Where You request changes form the programme or number of attendees at an Event which would make it impractical for Us to accommodate the Event We reserve the right to treat such a request as a cancellation.
9.1) We shall not be liable to You for damages or compensation as a result of a cancellation by Us pursuant to the Agreement but will to the exclusion of any other compensation or remedy return any Deposit paid by You in the event of such a cancellation.
9.2) If We are unable to fulfil the Agreement in part, You shall be required only to pay that part of the Price referable to those parts of the Agreement performed by Us but You shall not be entitled to any further payment, deduction or compensation.
9.3) Our liability to You in respect of any financial or business loss or damage suffered by You as a result of Our action or omission (including Our negligence or that of any of our employees agents or sub-contractors) shall be limited to the greatest extent permitted by law and shall not exceed the Price
9.4) We shall not be liable to You for any loss or damage caused as a result of Your failure to provide information to Us accurately or in time.
9.5) Our liability for Your goods or those of Your attendees shall be limited to that as set out in the Hotel Proprietors Act 1956.
9.6) You agree with Us that the terms of this clause are reasonable and form a part of the Agreement and are taken into account in the calculation of the Price.
- Your Responsibilities
10.1) You shall at all times provide accurate information relating to the Event and the attendees when required by Us.
10.2) You shall:
10.2.1) be responsible for the orderly conduct of attendees at the Event and
10.2.2) ensure that attendees have regard to any regulations imposed by any competent authority and
10.2.3) ensure that attendees do nothing constituting a breach of the law and
10.2.4) fully indemnify Us against any expenses, claims, loss, cost or damage arising as a result of breach of this clause 10 and
10.2.5) procure the removal from the Venue of any attendee causing damage to the Venue, committing any criminal offence or otherwise behaving in manner unacceptable to Us including (but not limited to) any breach of clause 6.3 or any actions constituting a breach of this Agreement.
10.3) Our prior written approval must be obtained if You wish to fix items to the walls, floors or ceilings of the Venue. You shall indemnify Us and keep Us indemnified against any loss, cost or damage caused to the Venue or any part of it (including through negligence) by You, Your guests or the attendees at the Event. An inspection of the Venue before and after the Event may be requested by contacting Us.
10.4) Where any facilities, services or equipment are included in the Agreement, We will not be liable to make any refunds should You or Your attendees fail or refuse to use them for whatever reason.
10.5) Where We are requested to book facilities, services or equipment from third party suppliers on Your behalf, We will do so as Your agent and shall not be liable to You for the acts or omissions of such third parties or for any deficiency in the facilities, services of equipment supplied by them.
10.6) Where We incur the costs of third party suppliers We shall add such costs in full in the Price.
10.7) Facilities are offered to You for Your exclusive use and are not for resale unless by prior arrangement with Us. You may not assign the benefit or transfer the burden of the Agreement.
10.8) Where an Event requires any special licence or other permission You shall be responsible for obtaining all such licences or permissions and shall indemnify Us against any loss, cost, expense or liability incurred as a result of any such licence or permission being not obtained or the conditions of it breached by attendees or You.
10.9) It shall be Your responsibility to ensure that no damage is caused to any facilities at the Venue whether by You or any attendee at Your Event and You shall indemnify Us and keep Us indemnified against loss, cost or damage howsoever sustained by Us as a result of Your actions while at the Venue.
11.1) The failure of Us at any time or times to require performance of any provision of the Agreement shall not affect Our right to enforce such provision at a later time. No waiver by Us of any conditions or the breach of any term covenant representation or warranty contained in the Agreement in any one or more instances shall be deemed to be or construed as a further or continuing waiver of any such condition or breach or a waiver of any other condition or be deemed to be or construed as a waiver of the breach of any other term covenant representation or warranty in the Agreement.
11.2) In the event that any provision of the Agreement or any part of such a provision is declared by any judicial or other competent authority to be void, voidable, illegal or otherwise unenforceable that provision or the relevant part of it shall take effect amended in such manner as achieves the intention of the parties without illegality or at Our discretion it may be severed from the Agreement in which event the remaining provisions of the Agreement and the remaining parts thereof shall remain in full force and effect.
11.3) It is the intention of the parties that no person not a party to the Agreement shall have any rights in relation to it under the Contracts (Rights of Third Parties) Act 1999.
11.4) Nothing in the Agreement shall affect Your statutory rights if You are as a consumer (as defined in the Consumer Protection Act 1987).